Hopkins, Emily v. Boston, City of - Mayor's Office (SPR 20150463)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Shawn A. Williams Supervisor ofR ecords August 13, 2015 SPRlS/463 Mr. George T. Bahnan City of Boston - Law Department Boston City Hall, Room 615 Boston, MA 02201 Dear Mr. Bahnan: I have received the petition of Emily Hopkins appealing the nonresponse of the City of Boston (City) to her request for public records. G. L. c. 66 § 1O (b ); see also 950 C.M.R. 32.08(2). Specifically, Ms. Hopkins requested records regarding Boston 2024. Despite our letter to you dated June 23, 2015 acknowledging the opening of this appeal, as well as follow-up messages from a member of my staff, no response was provided to this request. The Public Records Law strongly favors disclosure by creating a presumption that all governmental records are public records. G. L. c. 66, § 10(c); 950 C.M.R. 32.08(4). "Public records" is broadly defined to include all documentary materials or data, regardless of physical form or characteristics, made or received by any officer or employee of any town of the Commonwealth, unless falling within a statutory exemption. G. L. c. 4, § 7(26). It is the burden of the records custodian to demonstrate the application of an exemption in order to withhold a requested record. G. L. c. 66, § 10 ( c); see also District Attorney for the Norfolk Dist. v. Flatley, 419 Mass. 507, 511 (1995) (custodian has the burden of establishing the applicability of an exemption). Accordingly, whereas the City has not overcome the presumption that the requested records are public, the City is hereby ordered, within ten (10) days ofthis order, to provide Ms. Hopkins with the requested records. If the City maintains that any portion of the responsive records are exempt from disclosure it must, within ten (1 0) days provide to Ms. Hopkins a written explanation, with specificity, how a particular exemption applies to each record. To meet the specificity requirement a custodian must not only cite an exemption, but must also state why the exemption applies to the withheld or redacted portion of the responsive record. A copy of any such response must be provided to this office. It is preferable to send an electronic copy of this response to this office at pre@sec.state.ma.us. OneAshburton Place, Room 1719, Boston, Massachusetts 02108 · (617) 727-2832 ·Fax (617) 727-5914 www.sec.state.ma. us/ pre

Mr. George T. Bahnan SPR15/463 Page Two August 13, 2015 If there are any fees associated with this response a written, good faith estimate must be provided. G. L. c. 66, § 1O (a); see also 950 C.M.R. 32.06(2) (where cost of complying with a request for public records is expected to exceed ten dollars ($10.00), custodian of records shall provide written good faith estimate). Once the fees are paid, you must provide the responsive records. Supervisor of Records cc: Ms. Emily Hopkins