Brian Keaney v. Weymouth, Town of - Public Schools - Athletics Department (SPR 20160036)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Shawn A. Williams Supervisor ofR ecords February 12, 2016 SPR16/036 Mr. Kevin Mackin Athletics Department 1 Wildcat Way South Weymouth, MA 02190 Dear Mr. Mackin: I have received the petition of Brian Keaney appealing the nonresponse of City of Weymouth-Public Schools (School) to his request for public records. G. L. c. 66 § 10(b); see also 950 C.M.R. 32.08(2). Specifically, Mr. Keaney requested two (2) categories of records related to data that reflects the number of students enrolled at the high school as well as the number of students that participated in a fall sports programs. Having received no response, Mr. Keaney petitioned this office. Under the Public Records Law and the Access Regulations (Regulations) all requests for public records must be met with a response within ten (10) days of the request. G. L. c. 66, § 10(b); 950 C.M.R. 32.05. The response may be an offer to provide records, a fee estimate for provision of the records, or a denial. The School is advised that all records custodians must comply with both the Public Records Law and the Regulations with respect to the timeliness of response. The ten-day provision is a maximum, rather than a minimum, time frame for complying with a public records request. Subsequent to the intervention by a member of my staff, this office was notified that a response was provided, dated February 10,2016. Whereas this matter was opened based upon the School's failure to provide a written response, I will now consider this administrative appeal closed. Mr. Keaney may appeal the substantive nature of the School's response within ninety (90) days. See 950 C.M.R. 32.08(2). To assist the School in responding to requests for public records I have enclosed a copy of our publication, A Guide to the Massachusetts Public Records Law. This document is also available on the Internet, free of charge, at http://www.sec.state.ma.us/pre/prepdf/guide.pdf. Attorneys and other members of my staff are available during regular business hours to answer general questions regarding the Public Records Law. In addition, members of my staff will visit OneAshburton Place, Room 1719, Boston, Massachusetts 02108 · (617) 727-2832 ·Fax (617) 727-5914 www.sec.state.ma. us/ pre

Mr. Kevin Mackin SPR16/036 Page 2 February 12, 2016 a records custodian in person to conduct training workshops on the Public Records Law upon request. Please contact my office directly at the telephone number provided in this determination for further information. lJoms, n A. Williams Enclosure cc: Mr. Brian Keaney