Kade Crockford v. Medford, City of - Police Department (SPR 20190624)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Rebecca S. Murray Supervisor ofR ecords April 4, 2019 SPR19/0624 Lt. Joseph W. Casey City of Medford Police Department 100 Main Street Medford, MA 0215 5 Dear Lt. Casey: I have received the petition of Ms. Kade Crawford appealing the nonresponse of the City of Medford Police Department (Department) to a request for public records. G. L. c. 66, § IOA; see also 950 C.M.R. 32.08(1). Specifically, Ms. Crawford requested: "1. Communications between any representative of the Medford Police Department and any representative of any vendor offering any facial-recognition product or service. 2. Internal communications between representatives or employees of the Medford Police Department relating to any facial-recognition product or service. 3. Documents relating to the Medford Police Department purchasing or use of facial recognition, including but not limited to: purchase orders, RFPs, licensing agreements, invoices, and contracts (including non-disclosure agreements) related to any facial recognition product or service. 4. Materials relating to how any facial-recognition product or service functions (or functions improperly), including e-mails, handouts, PowerPoint presentations, advertisements, or specification documents. 5. Manuals, policies, procedures, and practices governing the use or monitoring of a facial-recognition product or service or related information or databases. This request includes, but is not limited to: a. Procedures for using, deleting, or retaining photos of subjects to be identified; b. Materials identifying any sources of such photos, such as mobile devices, body cameras, surveillance videos, identification photos, or arrest photos; c. Policies or procedures relating to the legal standard, if any, ( e.g., probable cause, court order, relevance, consent) that is required before using any facial recognition product or service. d. Procedures the agency follows after a positive match, such as requiring independent or in-person verification; e. Permitted uses of the information created from a positive match. One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832• Fax: (617) 727-5914 sec.state.ma.us/pre• pre@sec.state.ma.us

City of Medford Police Department SPR19/0624 Page2 April 4, 2019 6. Training materials related to any facial-recognition product or service by employees of the Medford Police Department 7. Records relating to any mobile application related to any facial-recognition product or service. 8. Records relating to any public process or debate about any facial-recognition product or service, including meeting agendas or minutes, public notice, analyses, or communications between the Medford Police Department and elected leaders or county officials." Subsequent to the intervention by a member of the Public Records Division, I learned that the Department had provided Ms. Crockford a response to her request. Accordingly, I will now consider this administrative appeal closed. Ms. Crockford may appeal the substantive nature of the Office's response within ninety days. See 950 C.M.R. 32.08(1). Sincerely, ~ Rebecca S. Murray Supervisor of Records cc: Kade Crockford