Barbara Gaynor v. Halifax, Town of - Town Administrator (SPR 20220855)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Rebecca S. Murray Supervisor of Records April 27, 2022 SPR22/0855 Ed Thorne, Town Administrator Town of Halifax 499 Plymouth Street Halifax, MA 02338 Dear Mr. Thorne: I have received the petition of Barbara Gaynor appealing the nonresponse of the Town of Halifax (Town) to a request for public records. G. L. c. 66 § 10A; see also 950 C.M.R. 32.08(1). On March 21, 2022, Ms. Gaynor requested records regarding Town funds that were spent. Claiming to not yet have received responsive records, Ms. Gaynor petitioned this office and this appeal, SPR22/0855, was opened as a result. The Public Records Law The Public Records Law strongly favors disclosure by creating a presumption that all governmental records are public records. G. L. c. 66, § 10A(d); 950 C.M.R. 32.03(4). “Public records” is broadly defined to include all documentary materials or data, regardless of physical form or characteristics, made or received by any officer or employee of any town of the Commonwealth, unless falling within a statutory exemption. G. L. c. 4, § 7(26). It is the burden of the records custodian to demonstrate the application of an exemption in order to withhold a requested record. G. L. c. 66, § 10(b)(iv); 950 C.M.R. 32.06(3); see also Dist. Attorney for the Norfolk Dist. v. Flatley, 419 Mass. 507, 511 (1995) (custodian has the burden of establishing the applicability of an exemption). To meet the specificity requirement a custodian must not only cite an exemption, but must also state why the exemption applies to the withheld or redacted portion of the responsive record. If there are any fees associated with a response a written, good faith estimate must be provided. G. L. c. 66, § 10(b)(viii); see also 950 C.M.R. 32.07(2). Once fees are paid, a records custodian must provide the responsive records. One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832• Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

Ed Thorne, Town Administrator SPR22/0855 Page 2 April 27, 2022 Order Despite being notified of the opening of this appeal, no response has been provided. Accordingly, the Town is ordered to provide Ms. Gaynor with a response to the request, provided in a manner consistent with this order, the Public Records Law and its Regulations within ten (10) business days. A copy of any such response must be provided to this office. It is preferable to send an electronic copy of this response to this office at pre@sec.state.ma.us. Sincerely, Rebecca S. Murray Supervisor of Records cc: Barbara Gaynor