Michaela Roberta Martin Strout v. University of Massachusetts - Medical School (SPR 20242202)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Manza Arthur Supervisor of Records August 16, 2024 SPR24/2202 Andrew Newton University of Massachusetts Medical School 55 North Lake Avenue Worcester, MA 01655 Dear Mr. Newton: I have received the petition of Michaela Strout appealing the nonresponse of the University of Massachusetts Medical School (University) to a request for public records. See G. L. c. 66, § 10A; see also 950 C.M.R. 32.08(1). On July 19, 2024, Ms. Strout requested: [1] All policies and procedures related to this agency’s compliance with G. L. c. 66A (the “Fair Information Practices Act”), including, but not limited to, the following: a. Rules, policies, or procedures regarding this agency’s maintenance and dissemination of “personal data” as defined in G.L. c. 66A; b. All documentation, including template forms, related specifically to the designation of a “data subject’s authorized representative,” as those terms are defined in G. L. c. 66A; c. All policies and procedures related to a “data subject’s,” or his or her “authorized representative’s,” right to request to access “personal data,” as those terms are defined in G. L. c. 66A, including information regarding remedies available if a request to access “personal data” is denied. Claiming to not yet have received responsive records, Ms. Strout petitioned this office and this appeal, SPR24/2202, was opened as a result. Subsequently, I learned that the University intends on providing a response. Accordingly, where this appeal was opened as a result of the University’s lack of a written response, I will now consider this administrative appeal closed. Ms. Strout may appeal the substantive nature of the University’s response within ninety (90) days. See 950 C.M.R. 32.08(1). One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832• Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

Andrew Newton SPR24/2202 Page 2 August 16, 2024 Sincerely, Manza Arthur Supervisor of Records cc: Michaela Strout