Commonwealth Transparency v. Malden, City of (SPR 20242410)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Manza Arthur Supervisor of Records September 9, 2024 SPR24/2410 Carol Ann Desiderio City Clerk City of Malden 215 Pleasant Street, Room 220 Malden, MA 02148 Dear Ms. Desiderio: I have received the petition of Commonwealth Transparency (“requestor”) appealing the response of the City of Malden (City) to a request for public records. See G. L. c. 66, § 10A; see also 950 C.M.R. 32.08(1). On July 18, 2024, the requestor sough the following: From the time such records begin, through 7/18/2024, please extract the author and all recipients (To:, Cc:, and/or Bcc:), date (but not the body or attachments) sent or received by any email address in the possession and/or under the control of the City of Malden, including but not limited to the City (@cityofmalden.org) (thus search all systems), where any address under the control of [a named individual and specified email addresses] appears as either/or both the author or recipient (To:, Cc:, and/or Bcc:) AND where any email address of [another individual] appears as either/or both the author or recipient (To:, Cc:, and/or Bcc:) AND where any email address of [a third individual] appears as either/or both the author or recipient (To:, Cc:, and/or Bcc:). This request also seeks all responsive calendar items, including invitations, declinations, and/or acceptances. This requests specifically seeks [sic], the To:, From:, Cc:, and Bcc: address fields, the Date and Time that the message was sent and/or received, and whether there was or was not an attachment. This requests specifically requests that the export be provided in ONLY .CSV or .XLSX form. Previous Appeal This request was the subject of a previous appeal. See SPR24/2189 Determination of the One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832 • Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

Carol A. Desiderio SPR24/2410 Page 2 September 9, 2024 Supervisor of Records (August 16, 2024). In my August 16th determination, I found that where the City intended to provide a response within the allowed statutory timeframe, the basis of the requestor’s appeal was unclear. Subsequently, the City responded on August 22, 2024, providing responsive records. Unsatisfied with the City’s response, the requestor petitioned this office, and this appeal, SPR24/2410, was opened as a result. Conclusion Subsequent to the opening of this appeal, I learned that the City provided numerous supplemental responses by email to the requestor and this office from August 27, 2024 through September 5, 2024. As this appeal was opened based on the City’s August 22nd response, I will now consider this administrative appeal closed. If unresolved issues remain, the requestor may further appeal the substantive nature of the City’s supplemental responses within ninety (90) days. See 950 C.M.R. 32.08(1). Sincerely, Manza Arthur Supervisor of Records cc: Commonwealth Transparency