Sara Hincapie v. Bristol Community College (SPR 20250473)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Manza Arthur Supervisor of Records February 28, 2025 SPR25/0473 Joyce Brennan Vice President of Marketing & Communication Bristol Community College 777 Elsbree Street Fall River, MA 02720 Dear Ms. Brennan: I have received the petition of Sara Hincapie appealing the response of the Bristol Community College (College) to a request for public records. See G. L. c. 66, § 10A; see also 950 C.M.R. 32.08(1). On October 15, 2024, Ms. Hincapie requested: [1.] [C]opies of the policies and procedures of the Student Wellness Center in place from 2016 to 2023, as well as the current policies in 2024[;] [2.] [F]inancial and budget records related to the funding of counseling services at the Student Wellness Center from 2016 to 2023, including any grants or government funding that supported these services[;] [3.] [J]ob descriptions or policy documents outlining licensure requirements for Senior Mental Health Counselors and other counseling staff working in the Student Wellness Center from 2000 to 2023[;] [4.] [R]ecords or reports that indicate whether insurance claims were submitted for students using counseling services at the Student Wellness Center from 2016 to 2023[;] [5.] Salaries and Benefits of Public Employees (2019–2023) - records of the salary and benefits received by [an identified individual] during the start of her employment at Bristol up until she left in 2023. - request records of the salary and benefits received by [an identified individual] during the start of his employment at Bristol up until he left in 2023. -records of the salary and benefits received by [an identified individual] during the start of her employment at Bristol up until the present in 2024[;] One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832 • Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

Joyce Brennan SPR25/0473 Page 2 February 28, 2025 [6.] [O]rganizational charts or documents that outline the supervisory structure of the Student Wellness Center from 2016 to 2023, specifically indicating who supervised counselors such as [an identified individual] and other unlicensed staff such as [two identified individuals] among others. Previous Petition and Appeals This request was the subject of a prior time petition and subsequent appeals. See SPR24/2888 Determination of the Supervisor of Records (October 24, 2024), SPR24/3441 Determination of the Supervisor of Records (January 8, 2025) and SPR25/0214 Determination of the Supervisor of Records (February 2, 2025). In my October 24th determination, I granted the College an extension of 20 business days in responding to the request. In my February 2nd determination, I found that the College must provide additional information regarding its fee estimate. The College responded on February 14, 2025. Unsatisfied with the College’s response, Ms. Hincapie appealed, and this case, SPR25/0473, was opened as a result. It is my understanding that the College intends on providing a supplemental response. Accordingly, the College is ordered to provide Ms. Hincapie with said response in accordance with the Public Records Law, its Regulations and this order within ten business days. A copy of any such response must be provided to this office. It is preferable to send an electronic copy of the response to this office at pre@sec.state.ma.us. Ms. Hincapie may appeal the substantive nature of the College’s response within ninety days. See 950 C.M.R. 32.08(1). Sincerely, Manza Arthur Supervisor of Records cc: Sara Hincapie