Colman Herman v. Quincy, City of - Office of the City Clerk (SPR 20250862)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Manza Arthur Supervisor of Records April 9, 2025 SPR25/0862 Brenda Fernandez Public Records Coordinator Quincy City Clerk’s Office 1305 Hancock Street, 2nd Floor Quincy, MA 02169 Dear Ms. Fernandez: I have received the petition of Colman Herman appealing the nonresponse of the City of Quincy (City) to a request for public records. See G. L. c. 66, § 10A; see also 950 C.M.R. 32.08(1). On March 13, 2025, Mr. Herman requested: [1] Records of any and all expenses that Thomas Koch has incurred in his capacity as mayor of the City of Quincy for the period March 1, 2024 to February 28, 2025. [a] Expense reports, including back-up receipts [b] Credit card statements, including back-up receipts [c] Automobile expense records, including back-up receipts [d] Any and all other records that document Mayor Koch’s expensesincluding back-up receipts Please note that I am seeking both source documents and a spreadsheet or summary of the expenses. [2]The written employee reimbursement policy of the City of Quincy. Claiming to not yet have received responsive records, Mr. Herman petitioned this office and this appeal, SPR25/0862, was opened as a result. Despite being notified of the opening of this appeal, it remains unclear whether the City has provided a response. Accordingly, the City is ordered to provide Mr. Herman with a response to his request, provided in a manner consistent with this order, the Public Records Law and its Regulations within ten (10) business days. A copy of any such response must be provided to this office. It is preferable to send an electronic copy of the response to this office at One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832 • Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

Brenda Fernandez SPR25/0862 Page 2 April 9, 2025 pre@sec.state.ma.us. Mr. Herman may appeal the substantive nature of the City’s response within ninety (90) days. See 950 C.M.R. 32.08(1). Sincerely, Manza Arthur Supervisor of Records cc: Colman Herman