Jenn Ferri v. Attleboro, City of - Public Schools (SPR 20250935)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Manza Arthur Supervisor of Records April 15, 2025 SPR25/0935 David Sawyer Superintendent Attleboro Public School District 100 Rathbun Willard Drive Attleboro, MA 02703-2799 Dear Superintendent Sawyer: I have received the petition of Jenn Ferri appealing the response of the Attleboro Public School District (District) to a request for public records. See G. L. c. 66, § 10A; see also 950 C.M.R. 32.08(1). On March 20, 2025, Ms. Ferri requested: [1] Aspen Search Logs a. A record of all Aspen system searches conducted by [a named individual] between March 4 and March 18, 2025, including but not limited to March 17 around 11:40 am. b. This should include time stamps, and the categories of data accessed (e.g., disciplinary, IEP, health), with student names redacted to protect privacy. [2] Student Record Access Logs a. Any system-generated logs showing student records reviews by [a named individual] during the same date range. b. Please include what types of information were accessed, even if redacted for identifying details. [3] Justification Documentations a. Any documentation where [a named individual] provided a reason for accessing records of students not assigned to her caseload. [4] Policies and Training Materials a. Current district or school policies on staff access to student records in Aspen. b. Training materials or staff guidelines regarding: i. FERPA compliance ii. Confidentiality and proper use of student data iii. Disclosure of student information to other students or unauthorized parties iv. Consequences for data misuse or breaches One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832 • Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

David Sawyer SPR25/0935 Page 2 April 15, 2025 [5] Complaints or Investigations (Past 3 Years) a. Any prior formal or informal complaints, investigations, or disciplinary actions involving [a named individual] related to student information access or disclosure. b. Any similar incidents involving other staff member accessing or disclosing student information without proper authorization. [6] Parent Notification Protocols a. Any policy outlining when parents are notified if their child’s records are accessed by someone not assigned to them as a counselor, case manager, or teacher. The District provided a response on April 3, 2025. Unsatisfied with the District’s response, Ms. Ferri petitioned this office and this appeal, SPR25/0935, was opened as a result. It is my understanding that the District intends on providing a further response to Ms. Ferri. Accordingly, the District is ordered to provide Ms. Ferri with said response, in a manner consistent with this order, the Public Records Law and its Regulations within ten business days. A copy of any such response must be provided to this office. It is preferable to send an electronic copy of the response to this office at pre@sec.state.ma.us. Ms. Ferri may appeal the substantive nature of the District’s response within ninety days. See 950 C.M.R. 32.08(1). Sincerely, Manza Arthur Supervisor of Records cc: Joseph Ford Jasmine DeBettencourt, Esq.