Christine McCue Potts v. Millis, Town of - Town Clerk (SPR 20251673)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Manza Arthur Supervisor of Records June 26, 2025 SPR25/1673 Karen Bouret DeMarzo Assistant Town Administrator Human Resources Manager Town of Millis 900 Main Street Millis, MA 2054 Dear Ms. DiMarzo: I have received the petition of Christine McCue Potts, of the Medfield Insider, appealing the response of the Town of Millis (Town) to a request for public records. See G. L. c. 66, § 10A; see also 950 C.M.R. 32.08(1). On May 2, 2025, Ms. McCue Potts requested the following records: [1] April 11, 2025 Millis Housing Authority board meeting agenda (if the April 11 meeting was cancelled and rescheduled, please send the cancellation notice, and new agenda for the rescheduled date, assuming it was made available by today, May 2). [2] E-mail sent to Millis “town manager” from Millis Housing Authority [identified individual] as referenced in the Millis Housing Authority March 27, 2025 board meeting minutes: “ED sent an appeal to the town manager for the consideration of [an identified individual] to remain in her seat as she is still in transition of her move and has not fully moved out of town. Town Counsel reviewing again for consideration.” (It’s not clear if the e-mail referenced was sent to Millis Town Administrator or Asst. Town Administrator/HR Manager, or someone else.) [3] E-mail from Millis Town Counsel and/or “town manager” in response to [an identified individual’s] request, as noted in #2 above. This would have been sent sometime between March 13, 2025 and May 2, 2025. Prior appeal This request was the subject of a prior appeal. See SPR25/1363 Determination of the Supervisor of Records (May 28, 2025). In my May 28th determination, I found that the Town One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832• Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

Karen Bouret DeMarzo SPR25/1673 Page 2 June 26, 2025 must clarify whether the communications were made in confidence, and that the privilege as to these communications has not been waived with regard to Item 3 of the request. Additionally, the Town was requested to provide a privilege log. The Town responded on June 11, 2025. Unsatisfied with the response, Ms. McCue Potts petitioned this office and this appeal, SPR25/1673, was opened as a result. Subsequently, I learned that the Town sent a supplemental response to Ms. McCue Potts on June 26, 2025. Where this appeal was opened as a result of the Town’s June 11, 2025 response, I will now consider this administrative appeal closed. Ms. McCue Potts may appeal the substantive nature of the Town’s June 26th response within ninety (90) days. See 950 C.M.R. 32.08(1). Sincerely, Manza Arthur Supervisor of Records cc: Christine McCue Potts