Shelby Lee v. Greenfield, City of - City Clerk (SPR 20251832)

The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth Public Records Division Manza Arthur Supervisor of Records July 8, 2025 SPR25/1832 Kathryn Scott City Clerk Town of Greenfield City Hall, Room 104 14 Court Square Greenfield, MA 01301 Dear Ms. Scott: I have received the petition of Shelby Lee, of The Shoestring, appealing the response of the City of Greenfield (City) to a request for public records. See G. L. c. 66, § 10A; see also 950 C.M.R. 32.08(1). On June 24, 2025, Shelby Lee requested the following records: [1] Any and all communications, including but not limited to emails, between Mayor ... and the Superintendent of Schools ... regarding the FY26 schools budget. [2] Any and all communications, including but not limited to emails, between Mayor ... and the Superintendent of Schools ... regarding the schools redistricting and/ or consolidation plan. [3] Any and all communications, including but not limited to emails, between [an identified individual] and School Committee chair ... regarding the FY26 schools budget. [4] Any and all communications, including but not limited to emails, between [an identified individual] and School Committee chair ... regarding the schools redistricting and/ or consolidation plan. [5] Any and all communications, including but not limited to emails, between Mayor ... and School Committee chair ... regarding the FY26 schools budget. [6] Any and all communications, including but not limited to emails, between Mayor ... and School Committee chair ... regarding the schools redistricting and/ or consolidation plan. The City responded on June 25, 2025. Unsatisfied with the City’s response, Shelby Lee petitioned this office and this appeal, SPR25/1832, was opened as a result. One Ashburton Place, Room 1719, Boston, Massachusetts 02108 • (617) 727-2832• Fax: (617) 727-5914 sec.state.ma.us/pre • pre@sec.state.ma.us

Kathryn Scott SPR25/1832 Page 2 July 8, 2025 Subsequently, on July 8, 2025, I learned that the City provided Shelby Lee with a supplemental response indicating that it intends to “produce all communications . . . via email, [and] will also post the communications into our Next Request (public records tracking program).” Where this appeal was opened as a result of the City’s response dated June 25, 2025, I will now consider this administrative appeal closed. Shelby Lee may appeal the substantive nature of the City’s July 8th response within ninety (90) days. See 950 C.M.R. 32.08(1). Sincerely, Manza Arthur Supervisor of Records cc: Shelby Lee